Job Title: Accounting Assistant
Reports To: Chief Financial Officer
Program: Finance Office
Program Partner: N/A
Type: Full Time
Salary: Not Published
The individual will report directly to the Chief Financial Officer and supports Executive Staff as required. Hours may vary greatly depending on the needs of the company and its executives; however, the Accounting Assistant can generally expect to work normal business hours.
Position Description of Responsibilities:
- Processing accounts payables and accounts receivables in compliance with financial policies and procedures
- Prepare reports, invoices, summaries, financial statements and other documents
- Create, read, analyze, file, retrieve and organize organizational documents, invoices and orders
- Coordinates and handles daily processing of financial mail and electronic correspondence
- Program Support: Process and maintain separate accounting of program and grant funding
- Reconciliation of accounts
- General ledger expense posting
- Maintaining internal controls and filing systems
- Assist with audits and audit preparations
- Vendor management
- Other duties as assigned
- Bachelor’s Degree required; with a concentration in accounting preferred
- Minimum of three years of experience in office administration and finance
- Ability to work independently, proactive, energetic and professional
- Have the ability to work with diverse staff in multi-faceted fast paced environment
- Proficient in the utilization of technology and office systems, accounting software and equipment (e.g. QuickBooks, SAP)
- Ability to respond to request quickly
- Excellent verbal and written communication skills
- Strong organizational skills
- Excel proficient: building spreadsheets, pivot tables, etc.
Job Title: Loan Officer
Team: Institute Capital
Reports to: SVP-Operations
Direct reports: none
Type pf position: Loan origination, analysis and pre-underwriting
Work schedule: Full time, M-F, 9-5
Exempt status: Non-exempt
The Loan Officer (LO) is responsible for originating and analyzing all loan requests for Institute Capital’s (ICAP) small business, community-based organizations and affordable housing project lending, and preparing files for underwriting submission. All loans will be originated through the LoanWell platform but may require additional origination efforts.
The market includes for-profit operating businesses, community-based non-profit organizations, and affordable housing developers, with a targeted effort to minority- and women-owned/led businesses.
The responsibilities of the LO include loan origination with new and existing clients, analyzing business cashflow, working with the business development specialists and loan processors to ensure all documents and information is acquired for underwriting, and performing pre-underwriting analysis.
The LO will also be responsible for working with the Institute’s internal technical assistance (TA) programs by communicating loan updates with client’s referred by TA program staff. The LO will coordinate origination and processing efforts with the processing staff of ICAP. As part of the role, the LO will be responsible for using a project management tool to keep all staff involved up-to-date on loan status.
Principal Duties & Responsibilities
- Coordinate loan origination with loan origination/processing staff, using the Loan Well platform and project management platform, to ensure the client experience is coordinated and clear. Assess loan requests, including an overview analysis of financial statements and management capacity to ensure prospective borrowers are a good fit with our credit and mission standards.
- Provide excellent customer service, including prompt responses, basic technical assistance and referrals to internal technical assistance programs as appropriate.
- Assist in pre-closing process and servicing loans, working with portfolio management team on troubled loans as needed. Perform other duties as may be deemed necessary.
Education and/or Experience
- 4 year college degree or relevant experience plus 5 years’ experience in lending, finance, community economic development or related experience. Understanding of real estate development and financing.
Knowledge, Skill and Ability
Demonstrate ICAP’s core competencies:
- Mission and Values
- Standards of Excellence
- Teamwork and Collaboration
- Initiative and Follow-Through
- Customer Focus
Excellent communication skills including:
- Ability to communicate clearly and effectively, including developing a clear message and presenting ICAP’s products and programs to individuals and groups.
- Ability to write clearly and concisely, including translating financial and numerical data into written form.
- Ability to build effective business development networks that lead to loan deal flow and closed loans, while building long-term collaborative relationships with organizational allies.
- Ability to work effectively and cooperatively in teams.
- Proficiency with MS Word, Excel and PowerPoint
- Sensitivity to issues of low-wealth borrowers and a desire to work in a racially and socially diverse organizations.
- The employee must have a valid state driver’s license and access to reliable transportation.
- The employee may be required to travel throughout the Institute’s footprint: NC, VA, WV, KY and DC Metro
- The employee may be required to outreach, make presentations, and generally represent the Institute and ICAP in various activities (e.g., conferences, meetings, etc.)
- The employee will be required to adhere to all aspects of the Institute’s Operations Policies and Procedures.
Note: For new employees, a ninety-day probation period is required. This time gives the employee the opportunity to evaluate and assess if the Institute is compatible for their career goals and aspirations. Likewise, the Institute will assess and evaluate if the employee is the ideal fit for the organization and position responsibilities.