CHIEF FINANCIAL OFFICER
This position is responsible for the management of the financial resources and the overall financial well-being of the organization, its programs and subsidiaries.
Position Description of Responsibilities
The CFO position assumes the following tasks and responsibilities:
- Oversees all aspects of the organization’s financial operations;
- Actively manages the day to day accounting and financial operations of the agency.
- Develops budgets for the agency as a whole, individual programs and new/proposed/expanded services, including the preparation of budget revisions as needed.
- Prepares all financial reports in a timely and accurate manner; makes recommendations to the President & CEO, staff and board on all financial matters relevant to the successful operations of the organization.
- Oversees the agency’s banking and investment activities and actively manages cash flow to ensure it meets agency needs.
- Makes recommendations to strengthen the organizations internal financial controls and reporting processes.
- Maintains accurate financial records in accordance with GAAP standards with appropriate supporting documentation.
- Assures staff adherence to agency fiscal policies and procedures, as well as financial work plans.
- Works closely with the organization’s Board Treasurer, the audit committee and the executive committee, reports quarterly to the full Board of Directors or as required by the President & CEO. Report on financial results and issues to the President & CEO and Board of Directors.
- Serves as agency’s primary liaison with its independent Auditor to ensure that annual audit is completed smoothly, successfully and in a timely manner.
- Works closely with HR Coordinator on all employee benefits issues.
- Track important KPIs and analyze trends.
- Meets regularly with the President & CEO and Chief Operations Officer to discuss the financial health of the organization.
- Works with management and staff to coordinate required financial and program reporting to the agency’s funding sources.
- Proven experience as a CFO, preferably with a non-profit organization
- Bachelor’s degree in Business Administration or Accounting required, CPA preferred
- Five to ten years of experience in non-profit accounting or directly related to the duties and responsibilities of a CFO
- Demonstrated non-profit financial management experience
- Demonstrated experience managing a capital campaign
- Ability to explain financial terms in simple language
- Knowledge and experience managing the finances of a Community Development Financial Institution preferred
- Excellent computer skills with competencies in Excel, Not-for-Profit Accounting Software (i.e. SAP and Blackbaud) and MS Word software applications essential
The Capital Development Director reports to the CEO of the Institute and works closely with the Senior Leadership team and all Institute programs. The Capital Development Director creates and oversees the implementation of a strategic approach to fundraising and capitalization that includes corporate and foundation grant solicitation, federal and state grants and contracts, and low-interest loans or capital investment from the public and private sector.
- Collaborate with the CEO and senior staff to create and implement a fundraising strategy that prioritizes corporate, philanthropic, and federal and state agency grant-making and contracts to support the strategic direction and desired outcomes of the organization.
- Coordinate donor and investor meetings, site visits, and ongoing stewardship with the CEO and other senior staff and board members as may be relevant.
- Maintain a comprehensive and responsive reporting and stewardship process for all donors and investors, advising and mobilizing staff to track and provide relevant data and performance indicators.
- Assess, prepare, and/or coordinate marketing and communications activities that support donor, investor and stakeholder outreach, in collaboration with Institute programs and affiliates.
- Ensure proper integration of funder and investor contact lists with overall organizational database and communications tools, such as social media.
- Monitor and evaluate all fundraising and capitalization activities to ensure that the fundraising goals are being achieved. This includes preparing regular reports to management and the Boards of Directors.
- Monitor trends in the community or region and adapt fundraising and capitalization strategies as necessary.
- Participate in regular business and strategic planning activities.
- Perform other related duties as needed.
The ideal candidate will be a seasoned, experienced fund developer with a successful track record of researching, cultivating, structuring, and stewarding diverse streams of funding. Desired qualifications include:
- Graduate from four-year higher education program – Master’s Degree desired
- Minimum five years’ work experience with a non-profit agency with significant resource development responsibilities
- Considerable knowledge of prospect research, relationship cultivation, and grant-writing and solicitation techniques
- Ability to organize and coordinate fundraising operations with key staff and board members, including senior leadership and the policy team
- Experience organizing, tracking and measuring donor contributions, data and measuring impact, effectiveness and return on investment
- Program evaluation experience
- Demonstrate experience raising funds and examples of positive outcomes
- Proficiency with technology platforms, to include databases, Microsoft Excel, Word, Access and PowerPoint
- Ability to balance the need to work independently with the need to work in partnership with senior staff on multiple projects simultaneously
- Strong oral and written communication skills
- Grant-writing/proposal development skills and abilities are a must
- Strong organizational and planning skills, with ability to work under pressure and multiple deadlines.
Time and Compensation
- Full-time position
- Some in-state and out-of-state travel will be required, including for occasional multi-day conferences or meetings.
- Competitive salary plus benefits.
This is a full time position reporting directly to the Chief Operations Officer (COO). This role works closely with the Executive Team and Program Directors. Hours may vary depending on the needs of the organization; however, the office manager can generally expect to work normal business hours.
Position Description of Responsibilities
Coordinate and monitor the overall facility management and office administration by identifying and implementing processes that increase efficiency. The major areas of responsibilities are:
- Provide a welcoming atmosphere for staff, vendors, tenants and guests
- Co-manage staff, volunteers and interns within financial and administrative departments
- Assist with building asset management including maintenance and tenant relations
- Coordinate organizational policy development and system improvement
- Maintain office supply inventory, building passes and parking vouchers
- Assist with processing accounts payable in compliance with financial policies and procedures
- Prepare calendars, reports, invoices, summaries and other documents
- Create, read, analyze, file, retrieve and organize organizational documents, invoices and orders
- Create and distribute organization-wide hardcopy and electronic correspondence
- Perform other duties as assigned
Provide assistance to all programs in the administration and execution of the program’s strategic initiatives. Support may include, but is not limited to:
- Grant application assistance, data analytics and documentation
- Event management and program compliance
- Requires an associate’s degree or other specialized experience
- A minimum of 5 years of experience in office administration, facility management, event planning, finance, accounting or bookkeeping
- Proven experience in people management and proficiency in utilization of technology and office systems, software and equipment
- Have the ability to work with diverse staff, program partners, community leaders and vendors
- Possess excellent written and verbal communication skills
- Bilingual – English (first language) Spanish is a plus for translation, both verbal and written